Technology Support

Data Migration for 8th Grade Students

To our graduating 8th grade students, congratulations on your promotion to high school.

Here are some instructions on how you can transfer your District Google account data to a personal account so that you can take it with you to your next school district. These steps must be completed before accounts are disabled on July 31st. Accounts are disabled through an automated process.

1. Sign into your District Google account and visit this web page: https://takeout.google.com/transfer
2. Select the destination account for your data transfer (note that this must be a Google account)

3. Verify your destination account

4. Select the data you want to transfer

This process can take a long time (possibly hours or days depending on the amount of data) to complete. You'll receive an email when your export is done.

You can also view Google's support page for copying content here.

GAFE Login

SMFCSD students will be accessing the following applications from Google Apps for Education:

GMAIL

A webmail service that combines the best features of traditional email with Google's search technology; includes email, chat, and video conferencing.

• Email will be archived for disciplinary/subpoena purposes.
• The presence of the student’s legal guardian must be acknowledged for any student/teacher, student/student video conferences through Google Video hangouts.
• Student username/email addresses will be generated by SMFCSD Technology Dept. and will be alphanumeric comprising of student initials with an ID number (to help ensure privacy) an @ sign, the domain part (i.e. smfcsd.me).

GOOGLE DRIVE

Web-based application to create and edit documents, spreadsheets, and presentations. Store documents online and access them from any computer.

• Students and teachers will collaborate through shared documents.
• Documents will not include a student’s personal info (e.g. phone number, address, etc.).
• Students will be identified by their assigned alphanumeric username.
• No pictures in which the student can be identified will be allowed.
• Google Calendar – Web-based time-management application that is part of Google Apps.
• Students will be using Google to view dates for field trips, assignment due dates, meetings, etc.
• Students will use Google Calendar to track tasks, scheduled appointments, create reminders, etc. to assist them in managing their time.
• Google Calendar allows students to see their teacher's availability.

GOOGLE SITES

Online system for creating a website that is as easy as editing a document.

• Students will be using Google Sites for an electronic portfolio.
• Template will be created to maintain student anonymity, protecting student identity.
• A generic title will be used for the portfolio, including only the student’s first name.
• Posted material must be appropriate for education purposes connected to curriculum.
• No pictures in which the student can be identified will be allowed.

• Google Apps for Education is ad-free – SMFCSD’s content is not processed by Google's advertising systems.
• Protection of the intellectual property on the servers is critically important to Google.
• Google Apps brings you the latest technologies and some of the best practices for user privacy.
• Apps content belongs to the individual users at your school. Not Google.
• We don't look at your content. Google employees must have explicit permission even for troubleshooting.
• We don't share your content. Google does not share personal information without your consent.
• We sometimes scan content for spam filtering, anti-virus protection, or malware detection.

For more information regarding privacy policies associated with use of Google Apps for Education please see below:

Google Apps for Education